Administrative Assistant Intern at Phoebe School

Phoebe School was established in October 2012
and teaches to the British and Nigerian
curriculum. This means children will get only
the very best education whilst in our care. Our
close links with some schools and universities in
the United Kingdom enable us to deliver an
outstanding and constantly improving service.
The school is situated in Lagos - Nigeria in a
pleasant surrounding, close to the beautiful
Lekki beach with good links to transport and
local amenities.
Job Title: Administrative Assistant Intern
Job ID: 5689967
Location: Lagos
Job Description
Phoebe School is offering a six to twelve month
internship in administrative assistance - although
this is a volunteer role, travel expenses are paid,
and the experience and training opportunities
provided will help you take a real step forward
in working in the right sector.
We are seeking to appoint a smart, helpful and
hardworking individual to work in our busy and
friendly School Office. The successful
candidate will be responsible for all school
admissions and attendance duties. This is a key
position within the school and applicants will
require knowledge and experience of
administration. The role also involves reception,
welfare and administration duties.
Phoebe School is committed to safeguarding
and promoting the welfare of children and
expects all staff to share this committment. This
appointment is subject to satisfactory references
and other reasonable checks.
Responsibilities
Provides secretarial and administrative services
for the whole school including:
Word Processing of letters, memoranda, school
diaries, minutes, newsletters and reports etc.
Answers routine enquiries from staff, pupils,
parents, local authority officers, Governors and
the general public including personnel and
payroll queries.
Undertakes switchboard and reception duties;
Files, updates and retrieves information
manually and electronically;
Prepares and answers routine correspondence.
Photocopying as required
Assists in maintaining the head's diary of
appointments and school diary of events.
Responsible for the collection, banking and
accounting of school money for clubs, visits,
uniform etc, and maintain all relevant
paperwork.
Responsible for the compilation of attendance
registers and maintaining associated records:
Implements the requirements of the LA with
regard to attendance;
Responsible for the production of statistics on a
regular basis for the School's management and
teaching staff.
Contacting parents by phone to find out why a
pupil is absent from school
Assists with stock control and maintenance of
inventories.
Assists with the maintenance and updating of
student data using database and producing
statistics on a regular basis for Management,
Local Authority and teaching staff, including
submission of school census.
Uses office machinery (photocopier, fax,
shredder).
Assist in the school admissions process.
Requirements
Computer literacy, including word processing
and spreadsheet applications.
Interpersonal and team working skills
Ability to communicate effectively at all levels,
both orally and in writing.
Ability to provide accurate statistical
information.
Time management and organisational skills
Literacy and numeracy skills
Ability to work well either alone or as part of a
team
Application Closing Date
26th May 2013
Method Of Application
Interested and qualified candidates should send
their CVs and applications to:
jobs@phoebeschool.com